VW Annual Awards Event Support

Volunteering Waikato - Te Ohu Tuuao o Waikato
20 June 2024

Purpose of the Role:

The Event Support Volunteer will provide essential support to ensure the successful execution of the Volunteering Waikato Annual Awards event, which will take place on June 20th from 6 PM - 9 PM. This role involves assisting with event set-up, managing guest registration, and providing on-the-day support during the awards ceremony.


  • Opportunity to contribute to a meaningful community event that celebrates the efforts of volunteers throughout the Waikato region.
  • Gain valuable event management experience and develop transferable skills in teamwork, organization, and communication.
  • Networking opportunities with fellow volunteers, event attendees, and members of the Volunteering Waikato team.

Event Set-up:

  • Assist with setting up event venue, including arranging tables, chairs, and decorations as directed by the event coordinator(s).
  • Help with signage placement and ensure all necessary materials are readily accessible.

Guest Registration:

  • Greet guests upon arrival and check their names off the guest list.
  • Provide attendees with event materials, such as programs or name tags.
  • Direct guests to designated seating areas and answer any questions they may have.

Event Assistance:

  • Assist event staff with various tasks throughout the awards ceremony, such as distributing awards, managing stage props, or providing logistical support.
  • Help ensure the smooth flow of the event by monitoring guest movement and addressing any issues or concerns that arise.

Post-Event Clean-up:

  • Assist with post-event clean-up activities, including clearing tables, removing decorations, and tidying event spaces.
  • Help ensure that the venue is left in a clean and orderly condition.

Skills and Qualifications:

  • Friendly and approachable demeanor with excellent communication skills.
  • Ability to work effectively in a fast-paced environment and remain calm under pressure.
  • Strong organizational skills and attention to detail.
  • Reliable and punctual with a commitment to fulfilling assigned duties.
  • Willingness to take direction from event coordinators and work collaboratively with other volunteers and VW staff members.

A Ministry of Justice background check is required for this role.

Time commitment:

The Awards Event Support Volunteer role requires availability on June 20th at 4 PM - 10 PM (can be available within that time frame, rather than entirety - shifts available).

Additional time may be required for pre-event preparation and post-event clean-up.

Getting started:
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

Ref: 2766

Apply for this role:

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In applying for this position I confirm that I have read the requirements of the position and believe I have the skills and attributes required to carry out this role safely and effectively.