This page contains PDF and link information that is of use to Community Organisations.
Activating the Power of Strategic Volunteer Engagement
A conversation starter for Funders and Nonprofit Leaders. Within these pages, you will find resources and practical steps to bolster your collective efforts in cultivating stronger communities.
HSWA Info For PCBUs That Engage Volunteers - WorkSafe Fact Sheet
The primary piece of legislation that governs health and safety in New Zealand is the Health and Safety at Work Act 2015 (HSWA). This fact sheet explains the health and safety duties of a person conducting a business or undertaking (PCBU) that engages volunteers.
Using Online Services for Member Organisations - Overview
This fact sheet gives Member Organisations the steps to using the basic functions of managing your positions and volunteers on Volunteering Waikato’s website.
Using Online Services for Member Organisations - Step By Step
This is a step by step guide to using Volunteering Waikato's website - from logging in, listing new roles, updating them, and managing volunteering referrals...
Top Tips for Advertising a Volunteer Role
Writing an appealing volunteer advertisement is not as simple as it may seem at first. The following tips may help you find the best volunteer for the role...
Guide For Managers Of Volunteers
Developing your Volunteer Programme - a guide for managers of volunteers. This highly recommended resource was developed by Volunteer Wellington and contains practical tips, tools and resources to help organisations develop their volunteer programmes.
Top Tips for Involving Volunteers in your Organisation
This is a useful resource full of great tips - compiled by the collective of Volunteer Centres in New Zealand.
Becoming Volunteer Ready
Before you engage volunteers you need to ensure that you have solid policies, systems and processes in place to protect your organisation, the people you serve and your volunteers. A lack of good policies can result in poor practices, and have a detrimental effect on your organisation and its reputation.
Volunteer Management Checklist
Volunteering Waikato encourages best practice in volunteer management. This check-list will help you to assess your current processes and assist you to identify areas for the further development of your volunteer programme.
Volunteers and the Human Rights Act
The Human Rights Act protects people from unlawful discrimination. The Act’s intention is to ensure that everyone is treated fairly in key areas of life, including employment, and this includes the recruitment of volunteers...
Finding the Right Volunteer
Finding the right volunteers for your organisation involves ensuring that you are getting an effective message, and the right message, to the right audience...
Volunteer Pre-employment Checks
When recruiting volunteers, there are a range of checks you can undertake to ensure you are getting the right person for the role, the right person for your organisation, and the right person to work with your clients...
Volunteer Reference Checks
When recruiting volunteers, reference checks are an important part of the process. These checks allow you to build a picture of the prospective volunteer and help to ensure that you are getting a good fit for your team...
Checking Criminal Records
The purpose of vetting is to minimise the likelihood of the more vulnerable members of society, eg children, older people and those with disabilities, being put at risk by individuals who may have displayed behaviour that could be detrimental to others safety and wellbeing...
Matching Volunteers to Roles
The key to matching volunteers to roles is understanding the specific requirements of the role AND the volunteer's motivation...
Dealing with Performance Issues
Volunteer performance has an effect on the overall performance of your organisation. The longer issues are ignored the more ingrained they may become, and the greater the negative effect will be on your volunteers, organisation and clients. The sooner you deal with issues, the better for everyone...
Sample Code of Conduct
A Code of Ethics and/or Code of Conduct gives you the opportunity to define the expectations you have of your volunteers. Volunteers need to clearly understand the standards you expect of them, and what the consequences are if these are not met. This example provides suggestions that can be used to customise a code to meet the needs of your volunteer team and organisation.
Retaining volunteers is important to ensure the continuation and consistency of the services you provide. Volunteers gain a lot of organisational knowledge during their time in your organisation - when they leave, they take that knowledge and experience with them. If you consider the time and processes you have gone through to recruit a volunteer - you will definitely want some return on that investment.
Exiting A Volunteer
There are many reasons that your organisation may need to exit a volunteer. Perhaps they are no longer able to perform the role, cannot safely complete the required tasks, or are not aligned with the values or vision of the organisation. Exiting a volunteer is sometimes necessary, but not always an easy process...
Engaging Volunteers With Disabilities
Volunteer teams benefit by being diverse and involving a wide range of volunteers, and this may include those with a disability or impairment. Whether you are considering involving a volunteer with an intellectual disability, sight or hearing impairment, someone recovering from an illness, or with a mobility issue etc, this resource contains some helpful considerations...
Reimbursement of Volunteer Expenses
Volunteering Waikato encourages community organisations to reimburse the actual expenses, eg travel, of your volunteers... but make sure you know the IRD rules regarding reimbursement...
99 Volunteer Roles You Might Not Have Thought of Yet
Looking for new ways that volunteers can support the aims of your organisation? Our friends at Exult have produced this list of 99 volunteer roles that you might not have thought of...