Trust Secretary

Thames

Organisation:

The Coromandel Heritage Trust

Category:

Hours:

The Treasury is a research centre and archive that collects, preserves and promotes heritage material from the Coromandel/Hauraki regions. The Treasury is operated by The Coromandel Heritage Trust and is based in the former Carnegie Free Library building in Thames, with an adjoining state of the art Archive that was built in 2014. The Treasury is presently led by a skilled group of trustees.

The main tasks of the Secretary position will include:

Preparing board meeting agendas in consultation with the Chair
Collating and distributing meeting agendas, committee reports and correspondence to board members prior to meetings
Taking minutes for The Coromandel Heritage Trust’s monthly board meetings
Receiving and sending board correspondence
Managing record keeping
Call for and receive nominations for officers and annual reports for the Trust’s AGM
Collate and arrange for the printing of the annual report
Maintain register of board members
Maintain files of legal documents

Requirements:

Ideally the Secretary is someone who:

Communicates effectively.
Has previous secretary or administration experience.
Competent in MS Office, Google Drive and electronic filing systems.
Can maintain confidentiality on sensitive matters.
Has a high degree of accuracy in writing and communications.
Acts with integrity at all times.

Time commitment:

2–4 hours per week
Includes one monthly Board meeting (in-person or online)

Getting started:
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

Ref: 2082

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Trust Secretary

Thames

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