Vision: Enrich lives through volunteering
Mission: Connect people and transform communities

Volunteer Secretary - Neighbourhood Support

Hamilton
Organisation:
Neighbourhood Support Hamilton Inc
Category:
Committee & Board
Hours:
Both/Flexible

Looking for a simple way to support your Hamilton community?
Neighbourhood Support Hamilton is seeking a volunteer Secretary to join our committee — a great that fits around your schedule. In this role, you will play a key part in supporting the smooth functioning of our meetings and records. Responsibilities include:

  • Preparing and sending meeting agendas
  • Taking and distributing minutes
  • Maintaining key registers (such as the conflict of interest and incident registers)
  • Handling other light administrative tasks as required
  • Committee meetings are held monthly.

You won’t be on the frontline of safety work, but your organisational skills and attention to detail will be vital in helping our group stay effective. By supporting these important tasks, you’ll help us focus on building a safer, more connected community.

Is this you?

  • You like bringing a bit of order and calm to busy moments
  • You’re clear and thoughtful when you communicate, and enjoy capturing key details
  • You’re comfortable with everyday computer tools like email and word processors
  • You value discretion and know when to keep things confidential
  • Our meetings happen once a month, usually in the evening, and the time commitment is just a few hours per month.

If you want to use your talents to help your community without a big time commitment, we’d love to hear from you.

Requirements:
  • Strong organisational skills — you’re comfortable managing agendas, minutes, and registers accurately and on time
  • Good written communication — you write clear and concise minutes and emails
  • Great attention to detail — you make sure records like incident and conflict registers are up-to-date and accurate
  • Respect for confidentiality — you handle sensitive information with discretion and professionalism
  • Reliability and punctuality — you’re committed to attending monthly meetings and following through on tasks
  • Basic computer skills — you’re comfortable using email, Microsoft 365, word processing tools (like Microsoft Word), and keeping digital records
  • A team-player — you work well with others and help create a positive, respectful environment

A Police background check is required for this role.

Time commitment:
  • Around 5 hours per month
  • We hold monthly committee meetings, usually in the evening on the first Monday of the month
  • There may be the occasional event or extra meeting, but nothing too heavy

Getting started:
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

Ref: 3023

Apply for this role:

Address: *

Demographic information:
Used anonymously for statistics to demonstrate our impact to funders.
Other information (optional):
In applying for this position I confirm that I have read the requirements of the position and believe I have the skills and attributes required to carry out this role safely and effectively.
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