Vision: Enrich lives through volunteering
Mission: Connect people and transform communities

Secretary - Home Based

Home Based
Organisation:
Waikato Ultimate
Category:
Administration
Hours:
Both/Flexible

Responsibilities and Duties: The Secretary is responsible for the following tasks:

  • Agenda Preparation: Collaborate with the Chairperson to prepare the agenda for organizational meetings.
  • Meeting Arrangements: Organize all logistical aspects of meetings, including selecting the venue, setting the date and time, and arranging hospitality.
  • Meeting Notices: Ensure timely distribution of meeting notices to all relevant parties.
  • Report Collection: Gather and compile reports from office bearers prior to meetings.
  • Nominations Management: Solicit and receive nominations for committees and other positions in preparation for the Annual General Meeting (AGM).
  • Minute Taking: Accurately record minutes during meetings.
  • Minute Distribution: Draft and circulate the meeting minutes promptly following each session.
  • Correspondence Handling: Read, respond to, and file incoming and outgoing correspondence in a timely manner.
  • Annual Report: Coordinate the compilation and printing of the annual report.
  • Member & Sponsor Records: Maintain accurate registers of members' names, addresses, life members, and sponsors.
  • Document Management: Maintain and organize important legal documents, including constitutions, leases, and property titles.
  • Public Officer Duties: Serve as the public officer for the organization, acting as a liaison between the organization, the public, affiliated bodies, and government agencies.
  • Committee Directives: Carry out additional duties as directed by the committee.
Requirements:

Knowledge and Skills Required:
The ideal candidate for the Secretary role should possess the following attributes:

  • Effective Communication: The ability to communicate clearly and professionally, both in writing and verbally.
  • Organizational Skills: Highly organized, with the capability to manage multiple tasks and delegate responsibilities effectively.
  • Discretion and Confidentiality: A strong sense of confidentiality, maintaining privacy on sensitive matters when required.
  • Knowledge of Governance: A solid understanding of the organization's constitution and its provisions, ensuring compliance and adherence to its principles.
Time commitment:

Estimated Time Commitment & Period of Appointment:

  • The time commitment required for the Secretary role is approximately 1-2 hours per week.
  • The Secretary is appointed for a term of one year, or until the next Annual General Meeting (AGM), usually held in May.

Getting started:
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

Ref: 2890

Apply for this role:

Address: *

Demographic information:
Used anonymously for statistics to demonstrate our impact to funders.
Other information (optional):
In applying for this position I confirm that I have read the requirements of the position and believe I have the skills and attributes required to carry out this role safely and effectively.
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