Vision: Enrich lives through volunteering
Mission: Connect people and transform communities

Administrative Coordinator - Paeroa / Waihi

Paeroa, Waihī
Organisation:
Victoria Battery Tramway Society Inc
Category:
Administration
Hours:
Both/Flexible

Join the Victoria Battery Tramway Society as an Administrative Coordinator
The Victoria Battery Tramway Society is refreshing its volunteer team to secure its position as a premier visitor destination. We’re seeking an Administrator to strengthen our processes and support the Chairperson and volunteer team. This vital role ensures the smooth running of our operations.

Key Responsibilities:

Office Support:

  • Answering incoming calls and taking messages.
  • Managing email correspondence.
  • Taking meeting minutes.
  • Maintaining diaries for volunteers, tours, and events.

Data and Document Management:

  • Data entry, including sales figures, maintenance logs, and attendance sheets.
  • Creating and maintaining spreadsheets and presentations.
  • Filing and general record keeping.

General Office Management:

  • Coordinating office operations to ensure efficiency.
  • Receiving and directing visitors.
  • This role is perfect for someone who enjoys working behind the scenes to make a big impact!
Requirements:

Ideal Candidate Skills and Experience:

  • Strong time management skills with an organized and methodical approach to tasks.
  • Excellent communication skills and the ability to collaborate effectively in a small team of like-minded volunteers.
  • Proficiency in Office 365, including: Spreadsheet design and data input.
  • Experience in webpage and Facebook monitoring, with the ability to update and manage content (preferred).
  • Familiarity with photographic scanning and Optical Character Recognition (OCR) technology (advantageous).

A Police background check is required for this role.

Time commitment:
  • Open hours: Saturdays and Sundays, 10:00 AM – 3:00 PM.
  • Additional operations during school holidays and for special or pre-arranged tours.
  • Flexible working hours to fit your schedule.
  • Opportunity to complete some tasks remotely from home.

Getting started:
The first step is to express your interest by filling out the form below. We will then put you in touch directly with the organisation for more information on the role and how to proceed.

Ref: 2447

Apply for this role:

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Demographic information:
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Other information (optional):
In applying for this position I confirm that I have read the requirements of the position and believe I have the skills and attributes required to carry out this role safely and effectively.
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